Payroll Processing Form Instructions

The Personnel Appointment Form (PAF) is to be used any time a full-time employee is hired without a
search. Regular positions are filled through the MTSU electronic hiring process, “PageUp.” This
electronic process includes the electronic version of the PAF. A paper PAF should be submitted anytime
there is a internal transfer, promotion or hire without a search (salary or terms of contract have changed).
Completing the PAF:

• PPAIDEN – Complete all sections on PAF beginning with Banner ID through Department Name,
  using drop down tab when prompted.
• PEAEMPL – Use drop down to select type of contract, current hire date, home department
  organization code, and timekeeping organization code.
• PPAGENL – complete if applicable • NBAJOBS – Use drop down and select job information and
  pay information, complete job title section, begin pay date (should be hire date for regular
  administrative and classified employees), position number, and salary to be paid. ¬ The monthly
  salary should be used for contracts that are paid over a specific period (like adjuncts) and the annual
  salary should be used when it is a regular benefited position (like administrative, classified or
  faculty). ¬ For Adjunct Faculty contracts, pay dates are 10/1 through 12/31 (fall semester) or 2/1
  through 4/30 (spring semester). Any begin date other than the 1st or any end date other than the 30th
  or 31st will result in proration of pay. ¬ For Adjunct contracts that are not being paid using credit
  hours, an Hours Verification Form must be attached verifying the clock hours committed for the
  payment. The Hours Verification form is located on the Human Resource Services Forms page.
• REMARKS – Any information you can provide about the type of payment and terms is applicable
  for this section.
• Select the type of contract applicable and complete any sections that have blanks or radio
  buttons.
• The employee must verify by marking “am” or “am not” whether they are a regular employee
  (regular employee is a benefited employee with retirement etc.).
• The employee must sign and date the PAF contract.
• Once signed, the contract should be forwarded for appropriate signatures.

The Personnel Event Form should be created for other activities, which do not require a
contract. This includes changes in status, extra compensation, and terminations.
Completing the PEF:

• Complete all sections on PEF beginning with Banner ID through Division, using drop
  down tab when prompted.
• NBAJOBS – Use drop down and select action:
  • If a begin date other than the 1st is used, the payment will be prorated. If an end
    date is used other than the 30th or 31st, the payment will be prorated.
  • Enter position number and monthly salary to be paid.
• PEAEMPL – Enter the last day worked, Home Department Organization code and
  Timekeeping Organization code. Use drop down menu to select Termination Reason.
• REMARKS – Any information you can provide about the type of payment and terms is
  applicable for this section.
• Please Note: If extra compensation payment, the “Extra Compensation Authorization
  and Payment Request” form must be attached.
• Forward PEF and any attachments for required signatures.